Fiscal Trip Reporting

The use of a company car has many fiscal aspects. In most countries, fiscal authorities limit or taxes the use of company cars based on the book value of the car. In addition, fiscal authorities require a detailed administration of journey times, locations and mileage. This is certainly the case in Germany and the Netherlands where the fiscal authorities have posed strict conditions for fiscal proof reporting.

Compliance with local regulations

Sycada’s trip reporting module is in full compliance with European law and national tax regulations and offers web based and Smartphone access to the trip administration for drivers. The system automatically notifies drivers periodically about trips that need verification.

The most important characteristics of Sycada’s automated trip reporting are:  

• Installed hardware that cannot be switched off or removed. All trips are registered and cannot be manipulated.
• Complete safeguarding of personal privacy. Private trips are registered but not traceable on the system or on any digital map.
• Accidentally registered private or business trips can be edited in the online driver portal, also accessible via Smartphone.
• All editing is logged in accordance with fiscal requirements.
• Multiple drivers can be registered on a vehicle with the use of iButons or smartcards.
• The system is extendable. You can start with trip reporting but add software modules for GPS tracking, time registration or connected navigation when your business has the need.
• Needless to say that Sycada’s system will evolve if local legislation so dictates. This is your guarantee for a lasting investment.
• Fiscal trip reports can be generated on a weekly, monthly or yearly basis.